26.2.09

[going paperless = a tidier desk]


Time for some procrastinating after all my work today...by procrastinating I erm...mean work. Because, everyone knows that tidying up one's work area is really part of the job description and...a tidy desk means more work gets done which has nothing to do with procrastination...


1) What do I do with the myriad of business cards I've collected from conferences, meetings, interviews and general travels (you'd be surprised who one can meet on the train out of London). Ah ha. I'll send my clutter cards over to shoeboxed and because it is now mashed with evernote, it means I'll be able to folksonomize all my cards...hey, tagging business cards, that'll make them way more searchable.

2) Next, looking around I see my desk has a lovely collection of receipts; train tickets, that ever-necessary coffee in the morning from the station shop, museum tickets etc...I think my receipts or pixily will be able to help. Interesting with my receipts, seems that they're partnering with shops so that receipts begin as digital copies rather than paper in the first place. This is how pixily works:


3) Ok. So papers on my desk are disappearing...but what about all those wires. Ugh, mouse wire, keyboard wire, web cam wire, camera cable, power cord, external hard drive cable, speaker wires, headset cables, printer, scanner...the list goes on. I think I'll be ordering the nice blue cable turtle from, hurrah, a uk company. So this doesn't really help me use less paper...but it does help with the digital tidying.
4) Some fiction books that I won't read again, an unopened box of Christmas crackers (don't ask) and some photo frames are going to my local freecycle site. Most already off to good homes.

5) Of course, what desk would be complete without a few old mobiles scattered around? With all my important information (i.e. my memory) in my snazzy pink blackberry, I can send my old mobiles to envirofone and even make a bit of cash in the process.

6) Online banking means no more silly paper statements messing up my lovely and now visible desk!

7) I'll be using remindr to, wait for it, remind me to do things like return those pesky library books that have been sitting on my desk, all used and ready for the bookshelf. I can also use remindr when little kitty needs to be combed (trying to keep fur balls at bay), bring in the laundry, return that dvd or pay the newspaper bill...I can get reminders to my mobile, via twitter, e-mail or gtalk. Excellent stuff.

8) Instead and jotting notes while I talk on the 'phone, I'll add my scribblings directly to a google doc or per
haps if I'm driving, I'll add my voice notes (hands-free of course) as a memo to spinvox.

9) So I'm a
ddicted to my lovely pink leather filofax (how old school, I know) and I get a good overview of my time because I can flick though pages and see weeks and months at a glance. However, a useful online tool is google's calendar where I can let friends and family add their info too so it becomes more like a community calendar. There's an app. for my blackberry too so I can sync the two, perfect.
10) Though most of my communication is done online, there are times when I need to send physical post. Handily, the Royal Mail now lets me buy stamps online which I can then print out. So, no more books of stamps sliding to hide indefinitely under my keyboard.
11) Those cds that I used to love now sound soooo 2001...I'll be sending them to music magpie. They also accept dvds and games.
That's so much better now...





5 comments:

Sue said...

Some handy tips there Jess. Thanks. I'm going to try Music Magpie now.

Tess said...

I agree, very useful. I feel a bit guilty now. I better get to cleaning my own desk.

Jess said...

Hi, thanks for commenting Sue and Tess. I'm glad you found some of the tips useful. If you come across any other applications that help make the switch from paper to digital, please do share.

mr. mike said...

The only clutter on my desk would be the dirty plates that collect in between weekly cleanings. Papers? Receipts? That stuff goes on the bedside table!

Jess said...

eeew dirty plates?! shame there's no way to digitise those...

I guess you'll have to get to tidying up your bedside table then...if it's visible under your pile'o'clutter!